Terms of Reference

The committee consists of no less than six voluntary members, and no more than twelve, who are also parents of children at Blundell’s Preparatory School (12 at present). Each year the committee votes on who is to be the Chairman, Secretary and two Treasurers. The quorum is five.

The Primary purpose is to organise social events for parents, pupils and staff. Admission charges to cover running costs may be made. Any profit may be donated to the school, used to purchase school related items or carried forward to fund the next social event. Charitable donations can also be made. The committee appoints advisors as and when necessary.

The committee runs a second-hand uniform shop, staffed by two committee members. Sales proceeds are apportioned between the parent supplying the clothing and FOBP to be used as above. The treasurers keep appropriate accounts that are audited by independent Accountants. Current and Reserve current accounts are held at Nat West, Tiverton Branch. Two signatures are required for cheques. Committee members can be removed from the committee by majority vote. Enquiries about the committee’s affairs should be made in writing to the Chair in the first instance.

Process of Committee Membership

Election

If you wish to play a part, as a committee member, please contact the present Chair Karen Clark by sending a letter of expression of interest with a brief resume and these will be considered when vacancies become available which should happen during the first half of the summer term. Election by voting by the committee will take place if there are more applicants than vacancies.

Tenure

A committee membership will not normally be beyond 4 years tenure. To be eligible for a post of officer; a member should have served for at least one year, except in exceptional circumstances. Officer posts must be nominated, seconded and voted for by written ballot by all members of the committee on an annual basis.

Resignation

Members due to resign or wishing to resign should do so by the beginning of the summer term.

Meetings